User Guide: Main Features > ACH/AFT Automated Payments > Automated Payments Configuration
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Automated Payments Configuration

AFT support available in NLS 5.5.1 and later

To configure a loan for an automated payment, query the loan and select View > Automated Payments menu itemclick Automated Payments on the Home tab of the ribbon bar.

Add Add Add a new automated payment.
Modify Modify Modify the selected automated payment.
Delete Delete Delete the selected automated payment.
Re-sequence Re-Sequence Re-sequence the automated payments.

ACH/AFT and Card

Click Add to put in an order for an ACH/AFT or card payment on this account. On the Add New Payment dialog, select ACH or Card as the Payment Type, set a status and enter a description. The default status is Active, but the payment order can also be Disabled or Expired.


Main Tab for ACH/AFT

On the Main tab, enter information for the customer’s checking account.

ACH/AFT Company If you have configured multiple ACH/AFT company codes, you will select which one is to be used for this customer from the ACH/AFT Company drop down list.
Type Shows the type of automated transfer.
ABA# The ABA number of the bank that has the checking account that is to be used for the automated draws. Mouse over to show associated bank name, address, and phone number.
Bank5.7+
Field will populate automatically when a valid ABA# is entered.
Acct# The account number of the checking account that is to be used for the automated draws.

NLS 5.16 and later

If the user’s security for Loan > ACH Setup is only set to View and Mask Bank Account #, only the last 4 digits of the account number will be visible. Granting Add or Update privilege negates the Mask Bank Account # privilege and all digits will be visible.
Check# Optional. The check number of the check that was voided by the customer in setting up the automated draw. All of the automated draws effectively go through with that check number, so the check must be voided by the customer and not used.
Acct Type Either Checking or Savings.
Std Entry Class Code5.13+
Available when the ACH Company’s SEC code is set to Auto.
EFT Type This feature is not yet implemented.
Main Tab for Card

Automated Payments

Click Enter Card Information to select a payment card to associated with this order.

Recently Used Cards

Amount Tab

On the Amount tab, enter information about the transaction.

Type Either a fixed amount, a percentage of the principal, or the amount scheduled to be billed.

Note

Amount of Billing can only be used when the Frequency Type is set to Billing.
Amount Only exists if type is fixed. This is the amount to be drawn in the ACH/AFT.
Max Amount of Draws When the total amount of the ACH/AFT draws exceeds this amount, there will be no more draws.
Debit If selected, the ACH/AFT will debit the checking account being drawn.

Note

Deduction to the borrower's account.
Credit If selected, the ACH/AFT will be a credit to the checking account.

Note

Deposit to the borrower's account.
Percentage Only exists if type is set to percentage of principal. This is the percentage of the principal that will be drawn.
Min Amt If the amount derived by the percentage is less than this amount, this amount will be used.
Max Amt If the amount derived by the percentage is greater than this amount, this amount will be used. Zero in this field represents no maximum amount.
Max Amount of Draws When the total amount of the ACH/AFT draws reaches this value, the ACH/AFT terminates.
Advance Trans Code Available when set to Credit. Select the transaction code to be used on an advance.

Type: Fixed AmountPercentage of PrincipalAmount of Billing


NLS 4.10.7 and later

The Debit/Credit option availability will be determined by the user’s privilege as granted in the Loan > ACH Setup privilege settings.

Frequency Tab

On the Frequency tab, configure under what conditions an ACH/AFT is created.


Type: BillingOne TimeRecurring


Type
Billing Account is drafted when a payment is due.

Note

A frequency type of Billing should only be used when the Amount Type is set to Amount of Billing.
One Time Account is drafted once as specified.
Recurring Account is drafted on a periodic basis as specified by Period whether a payment is due or not.
Period For Recurring ACH/AFT draws, the frequency of the draw.
Start Date The date of the first ACH/AFT draw.
Next Date The date of the next ACH/AFT draw.
Expire Date If set, there will be no ACH/AFT draws after this date.
Grace Period The Grace Period is added to the ACH/AFT date to determine the date on which the ACH/AFT will be drawn. This date determines if the particular draw will appear on any particular ACH/AFT file, based on the date range selected, and it is also the date associated with the transaction when sent to the bank. The ACH/AFT date will be the effective date of the transaction. This has the effect of simulating the lag time that is normal with traditional check processing.

Example

ACH date is August 1st and Grace Period is set to 3. This ACH will appear on any NACHA file that includes August 4th and August 4th is the date that will appear on the NACHA file. The pending transaction which will be posted in NLS to process the payment will have an effective date of August 1st if the Effective Date is set to Due Date (default behavior). If the Effective Date is set to Post Date, it will reflect the August 4th date. In either case, the amount of the transaction will show in the Pending field on the main screen until accrual processing occurs on August 4th (the date of the actual draw).
One-Time Grace Period5.20+
Same as Grace Period but only applies to the next ACH/AFT and overrides Grace Period. Once the ACH/AFT is drawn, this will reset to 0.

The One-Time Grace Period may be entered as a number of days or by selecting a date within 20 days from the next ACH/AFT draw date using the date picker. Changing the value of one will be reflected in the other.

Max # of Draws When the count of total draws equals this number, there will be no further draws.
Draws Completed A count of the number of draws that have already been done.
Options Tab

Note

Beginning with NLS 5.6, the Options tab has been moved to Setup > Loan Setup > Automated Payments

The Options tab allows for setting rules exclusions.


Continue drafts after Payoff By default, ACH drafts end whenever a payoff transaction is executed. Selecting this option overrides that default.
Continue drafts after Maturity By default, ACH drafts end upon the maturity date of the loan. If the mature loan is not paid off, it may be necessary for the drafts to continue. Selecting this option will allow drafts to continue after maturity.
Do not adjust draft down to loan balance on payoff By default, whenever an ACH draft will result in a payoff that overpays the loan, the draft amount will be adjusted down to just payoff the loan, so that no refund is required. Selecting this option will override that default.
Draft scheduled payments (including impound) only Only available when the frequency type is set to Billing. Only scheduled payments are included in ACH drafts.
Notes Tab

Any text that you would like to record about this particular customer’s ACH/AFT and its setup may be recorded here.

Quick ACH Setup

NLS 5.9 and later

Query a loan and click Quick ACH Setup to add an ACH to a loan with minimal configuration.

ACH Company Select the ACH Company to use from the drop down list.
Acct Previous accounts configured in the Automated Payments configuration will be listed in the drop down list showing the last four digits of the ABA# and Acct#.
Select New Account to enter a new account information.
Type Select Billing, One Time, or Recurring from the drop down list. See the Frequency Tab section for information on the fields available for each type.

Security for access to the Quick ACH dialog is configured in each user’s/group’s privilege setting under Loan > Quick ACH Setup.

SFTP Listener

NLS 5.16 and later

A helper application—NLSSFTPRFP.exe—can be used to monitor SFTP sites to listen for changes and to start the processing of ACH/AFT return files when new return files appear. To allow this service to connect to the database using your Windows credentials, the NLS Service Host must be configured as follows:

  1. Run the Services app by clicking on the search field in the Task Bar and type in services.
  2. Scroll down the list of services. Right click on NLS Service Host and select Properties.
  3. In the Log On tab click This account and enter your credentials used to log into your computer and click OK.
  4. In Setup > System > NLS Service, add a new configuration and set Target Type to Others. Specify the full path to the NLSSFTPRFT.exe file in the Target field and the parameters to use in the Parameter field.
Parameters

The following parameters may be passed to NLSFFTPRFP.exe.

/T Database type. MSSQLSERVER or ORACLE.
/S Server name.
/D Database name.
/U Username.
/P Password.
/F Path to a local directory where the remote files are temporarily saved. Local copies are deleted after processing.
/R Remote directory.
/X Remote archive. Path to remote directory to where post processed files are moved. Optional.
/K Path to a local directory where the decrypted files are temporarily saved. Optional.
If undefined, /F will be used. Local copies are deleted after processing.
/A Use NLS ACH/AFT SFTP settings to connect. If defined, /I, /O, /N, or /C are not used. If the SFTP Name contains a space, use ID#.
/I SFTP host. /O, /N, and /C are required.
/O SFTP port number. /I, /N, and /C are required.
/N SFTP username. /I, /O, and /C are required.
/C SFTP password. /I, /O, and /N are required.
/H ACH/AFT header to use. If undefined, ACI reversals are performed.
/E Do not delete temporary local files after processing.

PGP Encryption Keys

NLS 5.16 and later

To generate a PGP encryption key that may be used to encrypt and decrypt files, go to Setup > System > Encryption Keys. Click the PGP tab then click . Enter a name, email, and password to generate a new key. Relaunch NLS and click to see the encryption key block and to export it to a file.

NLS does not encrypt ACH header files but return files encrypted using this PGP encryption key can be decrypted by NLS.

Only one PGP encryption key is stored within the database at any given time.



Updated: 2021.03.31


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