Creating the Word Document
To create a Word document for configuration as a document template, begin by formatting a document normally in Word. In the example shown, those fields that will be replaced with data from the NLS database are shown in red. The document shown is a letter to prospective new clients.
Now, replace the words in red with special Content Control keywords.
Content Controls can be enabled in Word Options by selecting File > Options.
NoteDepending on the version of Word being used, the Option item may be found under a different menu such as the menu.
Check Developer on the right pane of the Customize Ribbon tab.
NoteDepending on the version of Word being used, this option may be located in a different location such as Show Developer tab in the Ribbon option in the Popular tab.
NoteIf you are running Word 2010, then you will need to enable Design Mode and Rich Text Content Controls icons. To do this, go to the file menu, and select Options. Then go to the Quick Access Toolbar. Select the Developer Tab from the drop down list. This will bring up a list of commands. From this list, enable Design Mode and Rich Text Content Controls. These two icons will now appear on your Quick Access Toolbar, and may be used for the rest of the instructions below.
In the Word doc, click on the Developer tab.
Next, click to toggle design mode on.
Make sure that your cursor is in the document where you intend to insert your content control and click to insert a Rich Text content control.
Right-click on the blinking cursor and select Properties.
Type the Keyword in the Tag field. Click OK. Also, remove the red text that this keyword is replacing. The keywords ARE case sensitive.
Repeat this process for the remaining keywords.
Save the document.
Adding a Check Box
To add a check box to the document, click Legacy Tools and select Legacy Tools Check Box Form Tool.
NoteThe ActiveX Controls will not work with NLS.
Right-click the check box on the Word document and select Properties.
In the Bookmark field, enter an identifying name for the check box. This name will correspond to the tag entered in the Questions and Answers tab when setting up the document in NLS.
Adding a Drop Down List
To add a drop down list to the document, click Drop-Down List Content Control.
NoteThe Legacy Controls for a drop down list will not work with NLS.
Right-click the content control and select Properties.
Enter a tag for the control to be referenced from NLS. Use the same tag in the NLS Questions and Answers tab when setting up the document in NLS. Click Add… to add all of the list items as needed and click OK once finished.